The Advantages of Paper Shredding  

When it comes to sensitive documents, many people go to great lengths to destroy them. Before, such documents were burned in an urn. But because burning produces a lot of bad effects on the environment, such practice was shunned. People turned to paper shredding instead.  

Paper Shredding

That’s the reason why paper shredding is a common practice these days, especially for large companies. It’s the reason why they have a paper shredder installed in every floor of their office. Paper shredders are now as essential as a copier, fax machine, and computer. You can’t set-up an office without it.  

Why Use a Paper Shredder  

Companies don’t really have a choice when it comes to destroying documents that contain sensitive information. It’s either they shred it or pay a hefty fine. The government is currently imposing strict regulations as far as handling sensitive information is concerned. If any document with customer information is not disposed of properly and they end up in the wrong hands, the company who is the source of such information is deemed negligent and the government will ask them to pay fines up to $250,000. 

Now you know why there are many paper shredders installed in every office these days. However, what if you need to destroy not just a dozen pages but several reams of it? That would take you hours to do, not to mention you’ll be dealing with a lot of paper waste later on. Good thing there’s an ultimate solution to that: paper shredding companies.   

Document Destruction Services 

You may not have seen it coming but there are paper shredding companies that provide these services nowadays. These companies can handle a truckload of document up for destruction. There are many instances where companies need to dispose of documents that they no longer need. For example, they may have transferred their files from hard copies to soft copies and keeping steel file cabinets is no longer necessary. 

Paper shredding companies have large industrial machines that can handle reams of paper at a time. What you can shred in a full minute they can do so in just a fraction of a second. Hiring these companies is the more efficient way of destroying important documents within your organization.  

Paper Shredding Worcester 

If you live in the Worcester area, there are companies that can help you out with document destruction. But you have to be very picky when choosing. Find a company that offers the best paper shredding Worcester companies deserve. That means all sensitive documents should be handled with care and professionalism because that’s what’s expected of them.  

The documents should leave your office sealed and they should give you a certification that all the papers will be destroyed completely. That certification will free you of all liability arising from the improper disposal of the documents. It’s like passing off the responsibility to a company that is much more capable of handling the job. Seek an accredited paper shredding company near you and consult with their experts today to know more about this service. 

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Reasons Why Paper Shredding is Significant 

Nowadays, information is taken into consideration as vital as money and gold. Whether you are a huge tool or a tiny business or company, or even just a single individual, you need to have an irreversible as well as reliable way of disposing your confidential documents. The use of a paper shredding machine has become a very critical tool for making particular delicate files properly destroyed. 

Shredding

There are actually a lot of benefits to using paper shredding services. Nowadays, economic burglary and identity theft like taking credit information is very rampant all throughout the planet. As a matter of fact, there are a lot of crooks trying to steal monetary and also individual information for purposes like scamming, stealing someone’s identification as well as taking cash. Their main goal is done if they already get individual and monetary information regarding companies and people. 

Paper shredding services will definitely guarantee that those wrongdoers are not capable to get certain sensitive details. In addition to that, the paper shredding solution will basically take the documents and properly shred them in one of the most high-tech shredding devices so that the documents are properly shredded in such thin pieces of paper which they can no longer check out or put them all back together. 

Paper shredding services are way more dependable than the paper shredding machine which you buy from a retail store. With an established purchased paper shredder, you will also need to preserve the machine could be very costly. A paper shredding service will do everything you expect it to and you will never have to worry all about your sensitive documents to fall on the wrong hands. Most paper shredding service providers will supply two shredding options.  

There are these off-site destruction service providers where the firm concerns your office or home and picks up all the documents (mobile shredding) or you may take the files to your company. The files are then destroyed permanently at the nearest shredding site. On-site paper shredding is also an additional paper shredding option. The shredding service will most likely come to your office or home and shred the documents on site. Both alternatives are very suitable for destroying files and it also ensures your documents are safely destroyed. The alternative will definitely rely on your individual choices and requirements. 

Paper shredding services are a very eco-friendly and effective way of destroying confidential and classified files. The destroyed documents are recycled so that you will definitely not need to handle the paper clutter. Paper shredding services are much like waste collection services. You’ve just established your files apart in a protected bin and the paper shredding agent will concern your area as well as take the documents away to the facility. Then, the documents are placed carefully in a large paper shredder. Outsourcing the job to a professional and highly reputable paper shredding service provider like paper shredding Worcester is a time-saving and cost-effective way in order to ensure that the sensitive papers are completely taken care of. 

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5 Best Practices that Can Help Protect Your Business Files 

No matter how big or small the organization is, it surely has critical business documents. For example, are your employee files, financial records and patient charts safe and secured? In this article, we have highlighted some key practices for preserving and protecting your business documents. 

Protect Your Business Files

  1. Make sure to Take Inventory

Making reliable inventories is considered as the very first step in preserving and protecting your business documents. Whether they are being stored on boxes, in file cabinets or on shelves, you need to know where files are stores. The moment you have more than one business office, you need to make sure that you include all the records that are also stored in those specific locations. 

  1. Shred the Papers that You Don’t Need Anymore

It is not secure or practical to keep the documents past the legally mandated retention periods. The moment your records have reached their final disposition dates, it’s best that you shred them. Fortunately, paper shredding companies like paper shredding Worcester destroy your office documents within the strict custody chain of utilizing secure practices as well as employees that are all background-screened. Right after your office documents are shredded, most paper shredding companies will issue a certificate of destruction. 

  1. Consider Making Digital Copies

If they are stored under the most reliable conditions, your documents can surely be preserved for a long period of time. However, it is definitely wise that you make some digital copies of your documents. Converting them to digital files will definitely protect them from floods, fires, as well as little mishaps such as coffee spills. Thus, whether you have a box of paper documents or even if you have an entire roof filled with files, then you should consider scan your record to make it safer and secure. 

  1. Implement the Policy of Having a Clean Desk in Your Office

Certainly, a clean desk policy can be able to prevent confidential documents from being compromised through requiring your employees to eliminate documents from any unattended desks workstations, common areas, as well as conference room. A clean desk policy must be put in writing as well as distributed to all employees. You can also be able to conduct spot checks after and during business hours in order to verify their compliance with documented procedures and policies. 

  1. Consider Storing Archives Offsite

We can all surely agree to the fact that office disasters and break-ins are impossible to predict. Thus, storing your paper documents offsite can protect them from any unexpected happenings. Actually, a commercial records center can help safeguard your files with features like: 

  • In-rack fire suppression systems 
  • High-density shelving units 
  • Surveillance monitoring systems 
  • Advanced fire detection technology 

Furthermore, inventory technology can also track your document as well as allow your authorized employees to request those documents through a safe and secured client portal. Having said that, offside paper document storage can definitely keep your paper archival documents safe and secure for a long period of time.  

Now that you already know how to keep your documents safe, we hope that you follow these steps in your working environment. 

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